Procurement Administrator

About Us:

At MEOX we are committed to excellence in every aspect of our business, from product manufacturing to customer service, we pride ourselves on delivering the highest of standards for our customers and team members.

MEOX is the largest hydraulic hose production and assembly manufacturer in the UK, bringing cutting edge technology and unrivalled product support to the UK OEM market. From our modern production facility, based in Ipswich, our innovative way of working and dedication to quality has made us a market leader, working with some of the UK’s most prestigious OEM businesses. We believe in building a collaborative and dynamic work environment where every team member can thrive and make a significant impact. We are currently seeking a Procurement Assistant to join our team.

Job Summary:

As the Procurement Administrator you will be responsible for the purchase of goods, materials and services to ensure that the company operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.

Key Responsibilities:

• Purchase goods, materials, components or services in line with specified cost, quality and delivery targets
• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations
• Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities
• Monitor and advise on any issues which present risk or opportunity to the organisation
• Provide analysis on costs, new and existing and review cost reduction activities
• Prepare reports and updates as and when required including but not limited to negative stock report, Partial Shipped, Onsite backorders, Daily Swages and Sales Figures
• Responsible for keeping the accuracy of the IT systems updated with all purchasing related information.
• Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods
• Prepare and raise purchase orders and order schedules and resolve price, quality, delivery and invoice issues.
• Chase overdue purchase orders and communicate updates to business colleagues.
• Build, maintain and manage supplier relationships and keep up good communications
• Ensure that a professional and consistent approach is taken in relation to all supplier relationships
• Ensure compliance to company guidelines, purchasing policies and procedures guidance during supplier negotiations and contracts award process.
• Compile data relating to supplier performance to enable evaluation
• Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance
• Stock take preparation and stock take
• Monthly stock orders
• General stock duties, adjustments and returns.
• Organise consignment stock and agreements.
• Resolution of invoice supplier queries
• Process supplier ISO forms with all suppliers when onboarding them.
• Ad hoc projects to support the business when required.

Responsible for helping the business to identify opportunities for improvement as part of our business management and quality strategy. Also, to flag up any risks to our QMS from the operations you carry out.

Be involved with and support any audits within your department and comply with all internal/external audit resource and certification bodies.

This is not meant to be an exhaustive list of duties. The need for flexibility is required and the job holder is expected to carry out and other related duties that are within the employee’s skills and abilities whenever reasonably instructed.

This job description does not form part of your contract of employment.

Person specification

Part one

Knowledge, qualifications and experience

• Educational qualifications that demonstrate proficiency in English Language and Maths plus experience in Technical knowledge around all products sold by the business is preferred.
• Computer Literate, with advanced Excel skills/abilities to enable efficiency in completing role.
• Previous Procurement experience is essential including good knowledge of purchasing, negotiation, commercial understanding and cost breakdown.
• Ability to add value, reduce costs and input to business improvements
• Previous Fluid Power Industry and OEM experience is preferred but not essential.
• Full Clean Driving Licence

Part two

Competencies

• Able to act proactively and with limited direct supervision, while at the same time recognising when matters need to be referred to Directors.
• The interpersonal skills necessary to develop and sustain effective relationships internally, and externally with all suppliers and other bodies.
• Must be driven by improving value for money and customer service via improved purchasing and supplier controls.
• Able to work accurately with detailed information.
• Possesses a high level of resilience and drive, able to be flexible and change direction as required and work well under pressure.
• Ability to demonstrate analytical and problems solving skills
• Able to manage time effectively, prioritise task and achieve set targets
• Good communication, negotiation, interpersonal and influencing skills
• Demonstrates first class attention to detail and team working skills

Experience

• Microsoft Excel: 1 year (preferred)
• Procurement: 1 year (preferred)
• Purchasing: 1 year (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.
• The chance to work with a talented and dedicated team in a fast paced, accelerated growth environment

How to Apply:

Interested candidates are invited to submit their C.V and a cover letter detailing their qualifications and experience to lili@meox.co.uk.  Please include “Procurement Administrator Application – and your name in the subject line.

Application deadline: 30/09/2024